Meetings

Colorado Springs School District 11



Special Board of Education Meeting

Call to Order at 6:00 p.m.
Boardroom - main administration building, 1115 N. El Paso Street, CSC 80903
February 6, 2013
6:00 PM
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A. PRELIMINARIES
1 - Roll Call
 

Roll Call: Treasurer Nora Brown, Director Al Loma, Vice-President LuAnn Long, Director Sandra Mann, Secretary Elaine Naleski, Director Bob Null, and President Janet Tanner.
 
Board meetings can be seen on Comcast Channel 16, and Falcon Broadband Channel 73, live on board meeting nights (Wednesdays) and are rebroadcast on Saturday and Sunday evenings at 6:00 p.m.

Board of Education Business Meeting Norms:

  1. Students first
  2. Start on time
  3. One voice at a time
  4. Be respectful
  5. Presume good will
  6. No surprises
2 - Adoption of the Agenda
 Recommendation 
That the Board of Education adopts the agenda, as presented.


B.ACTION ITEM
B.1 - Citizens' Comments Pertaining to Items on the Action Agenda
 When action items are present, this time is set aside for citizens to speak to items found on the action agenda.
B.2 - 2013-2016 Optimization of Utilization Plan - 90 minutes
 

The resulting Utilization Plan provides for immediate action and provides a bridge to how we continue future work. The delivery of educational services to our students is changing. The Optimization of Utilization process has defined the need to focus on comprehensive school designs for our high schools, efficient alignment of our systems and larger, more effective elementary school designs. In addition, Optimization of Utilization process indicates the need to replace old facilities with new facilities and use our current facilities more effectively for the next generations of students we will serve. We are confident in offering the following action items within the Utilization Plan. 

Presenter: Dr. Gledich
Ref. Pages: 8-85

Action Item A: Consideration #2
 Consolidate from five to four comprehensive, 9-12 High Schools; close Wasson High School and integrate students into Coronado, Doherty, Mitchell, and Palmer.

Note that by implementing this consideration, the recommendation also accomplishes Working Committee Consideration #1: Align high school boundaries.

This action is recommended because Wasson does not enroll sufficient students to provide a full offering of courses a comprehensive high school must have for its students. Utilization is at 52 percent. Transitioning to four high schools will enable the District to provide equal access for all students to robust high school programs. This recommendation opens the door to allow the Wasson campus to be used to consolidate the alternative programs and add an early college program at a single central location.

Action Item A: Consideration #14 Open an Early College, Career, and Alternative Education Center at the Wasson location; consolidate current Alternative, Career Pathway, and Adult and Family Education programs.
 
This consideration provides a single location for D11 alternative programs: Tesla, Bijou, Night School, Digital, Achieve K-12, Homebound and Home School, Adult Education and Family Education and Career Pathway programs (including Auto, Hospitality, Medical, and ProStart). This provides improved access for alternative students and traditional high school students to multiple programs and educational opportunities in one central location, including Associates and Bachelor degrees and the continued development of rigorous instructional models. This consideration includes bus transportation for students from the 4 high school locations. Additionally, this allows re-purposing of the Irving Educational Center and Whittier sites and the availability of Tesla for revenue generating and professional development activities.

Action Item B: Consideration #7 – Resolve the Monroe detached boundary. Eliminate the appearance of a ‘detached” boundary area for Monroe Elementary by redrawing the boundary to include the northern part of Roosevelt-Edison Charter School boundary-north of Bijou Street between Academy Blvd. and Murray Road.

Action Item C: Consideration #16 Close Bates and Lincoln; integrate students into Jackson, Edison, Audubon, and Fremont. This consideration closes two aging and underutilized elementary school buildings, and provides for student access to more specials opportunities as well as allow for grade levels with more than one teacher per grade level.

Utilization Outcomes

Implementation of the above-listed actions is projected to result in the average utilization at each school level as noted in the following chart:

School Level

Before 2013 Utilization Plan

After 2013 Utilization Plan

Elementary

80%

84%

Middle

85%

85%

High School

71%

85%



Cost Outcomes
  

Implementation of the above listed action is projected to result in recurring savings of approximately $2.8 million dollars. These savings are recurring and can be used for any recurring expenditure or multiple non-recurring expenditures. The savings are identified by site as:   

School

Recurring Savings

Wasson High School

$1,190,978

Alternative School Consolidation

675,905

Irving Facility Closure

113,557

Bates Elementary

420,656

Lincoln Elementary

447,598

Total Superintendent Recommendation

$2,848,694


Please note that not all decisions have been confirmed in order to identify an exact savings. Some of the remaining pieces to be locked in include:  
  1. Final staffing allocations
  2. Final building re-purpose
  3. Support of transition needs caused by school closures

Even so, a safe number to use in budgeting is $2.5 million. One strategy that the Board of Education may want to consider is to use the Capital Reserve funds to fund the Wasson School consolidation ($1.5 million) in order to utilize as much of the reutilization savings for moving costs and the FY 13/14 budget development.  

Building Repurposing  

One of the weaknesses of the 2009 school reutilization plan was lack of appropriate work on repurposing vacant school sites which left us with a great deal of work and some delays in finalizing repurposing plans. This year’s plan has far better alternatives. While the details of these real estate actions need to remain confidential and executive session privileged information, it is recommended that we prioritize repurposing suggestions such as: 

  1. District program needs
  2. Other governmental entity program needs
  3. Private business interests
  4. Demolition and razing
  5. D11 authorized charter school needs
  6. CSI authorized charter school needs  

In addition to the repurposing priorities, the district we will have costs associated with the plan. The preliminary estimate for the Wasson Alternative School consolidation is nearly $1.5 million in construction and maintenance costs. The Irving equipment may be utilized to help defray this cost but we won’t know that until we get into the infrastructure and see the condition of the materials.   

In addition to the Wasson facility expenditures, additional bus routes ($45,000 for a route= 3 runs) are anticipated and possibly some portable moves to accommodate the elementary school consolidation. Finally, the moving of staff and materials in 2009 was approximately $600,000. Below is the preliminary estimate of moving costs: 

Description

FY 12/13

FY 13/14

Total

Temporary Labor – Moving and Project Management

$5,000

$5,000

$10,000

Staff Moving Days (4 each)

182,500

182,500

365,000

Storage Trailers

2,000

2,000

4,000

Private Movers

10,000

10,000

20,000

Temp Labor – IT Equipment Move

10,000

10,000

20,000

Disposal Costs

3,000

3,000

6,000

Copier Moving Costs

2,000

2,000

4,000

Food Service Equipment Moves

5,000

5,000

10,000

          Total

$219,500

$219,500

$439,000


Additionally, based on the December 2012 community feedback, Board of Education during the information sessions, and discussion during the Decision Analysis process, the following actions need to be considered as necessary for a utilization plan.
  1. Annually, prepare the utilization report for Board of Education information
  2. Develop and implement a permit management action plan
  3. Prepare a Bond/MLO initiative for Board of Education approval
  4. Establish and implement committee to review community feedback for potential future ideas for Capacity Committee consideration
  5. Create and implement policy and regulation for future reconfigurations and school closures
 Recommendation That the Board of Education approves the 2013-2016 Optimization of Utilization Plan, as presented by the Administration.

C.NON-ACTION ITEMS
C.1 - Citizens' Comments Pertaining to Items on the Non-Action Agenda
 During this time citizens may speak to items found on tonight's non-action agenda. Sign up forms are available prior to the start of the meeting.
C.2 - Policy JFBA/JFBB School Choice: Open Enrollment and Transfers - 45 minutes
 Policy JFBA/JFBB – School Choice – Open Enrollment and Transfers, is recommended for revisions to include the reprioritization of priorities for granting or rescinding open enrollment choice applications. 

Presenters: Dr. Mary Thurman/Katherine Ritchie Rapp
Ref. Pages:
87-99
 Recommendation That the Board of Education approve revisions to Policy JFBA/JFBB – School Choice – Open Enrollment and Transfers.
D.ADJOURNMENT
1 - Time of Adjournment